Virtual Workshop & Engagement Facilitator

Number of Openings: One (1)

Background/Context

The For Youth, By Youth (FYBY) movement is a youth-led initiative aimed at empowering young leaders to drive community, institutional, and societal transformation. Funded by the Mastercard Foundation, FYBY leverages the networks of the Talloires Network of Engaged Universities—a coalition dedicated to strengthening the civic roles of higher education institutions—paNhari, an organization that supports youth development and leadership, and the Next Generation Leaders (NGL) Alumni, a group of experienced youth leaders who actively contribute their insights and expertise to strengthen FYBY’s impact. Together, these critical stakeholders are building a collaborative environment where diverse voices worldwide engage in addressing urgent challenges through leadership, wellness, ethical AI, and participatory action research.

About the Role

The Virtual Workshop & Engagement Facilitator will play a vital role in the For Youth By Youth (FYBY) movement by organizing, managing, and delivering virtual workshops that support participant engagement, program understanding, and community-building. Working in collaboration with Consultants, the Talloires Network secretariat, paNhari staff, and NGL alumni, this role is essential for orienting new cohorts and facilitating collective learning and reflection. Reflecting the values of the Mastercard Foundation, this position will actively contribute to a culture of accessibility and inclusivity, as FYBY strives to create an environment where diverse voices and perspectives are empowered and heard.

This role will be directly contracted and supervised by the paNhari team and involves close collaboration with the Talloires Network secretariat staff to ensure alignment with Mastercard Foundation values, emphasizing accessibility, inclusivity, and adaptability to meet evolving program needs.

As FYBY progresses, there may be adjustments in roles and responsibilities to meet the evolving needs of the program. Flexibility and adaptability are essential as we work together to uphold the FYBY mission and cultivate strong, impactful partnerships.

Timeline and LOE

This role requires an estimated Level of Effort (LOE) of 1 day (8 hours) per week throughout the planning phases of each workshop, increasing to approximately 3 days (24 hours) per week during the 2-day workshop delivery periods in both Phases Two and Three. Additional support for preparation and follow-up reporting will be required, particularly during the orientation and assessment phases.

Note: A “day” is considered an 8-hour workday.

Roles and Responsibilities

1. Organize and Deliver the 2-Day Virtual Orientation Workshop (January–March 2025)

Develop Orientation Agenda and Content
- Collaborate with Consultants to create a detailed agenda for the orientation workshop, covering key topics like FYBY program goals, expectations, and participant roles.
- Identify learning objectives for each session, ensuring that participants understand the scope of the three-year journey.
Identify and Confirm Workshop Speakers
- Reach out to and confirm participation of guest speakers, mentors, and NGL alumni, assigning sessions based on their expertise and roles within FYBY.
- Coordinate with the Talloires Network and paNhari to ensure alignment in messaging and speaker availability.
Prepare Orientation Materials
- Develop and organize accessible orientation materials, including presentations, handouts, and video content.
- Ensure materials are available in multiple formats, such as captions and translations, to accommodate diverse participant needs.
Set Up and Facilitate Workshop Logistics
- Set up the virtual platform (e.g., Zoom or Teams), conduct a test run to ensure all technical elements function smoothly, and assign roles like moderators, facilitators, and technical support staff.
- Coordinate breakout sessions and group activities to foster relationship-building among participants.
Deliver and Evaluate the Orientation Workshop
- Facilitate the 2-day workshop, monitoring participant engagement and adapting as needed to ensure a positive, interactive experience.
- Collect feedback at the end of the workshop, evaluate its effectiveness, and prepare a report summarizing key outcomes and improvements.
Deliverables:
- Orientation Agenda and Content: Completed agenda, schedule, and content outlines.
  - Evidence: Finalized agenda document and session outlines.
- Confirmed Workshop Speakers: List of confirmed speakers and mentors.
  - Evidence: Communication records, speaker bios, and session details.
- Orientation Materials: Accessible materials prepared for distribution.
  - Evidence: Copies of presentations, handouts, and accessibility compliance.
- Workshop Logistics Plan: Detailed plan of assigned roles and workshop facilitation.
  - Evidence: Logistics document and roles assignment.
- Workshop Evaluation Report: Summary of feedback and evaluation results.
  - Evidence: Feedback forms and key outcomes report.

2. Facilitate the Year-End Virtual Assessment and Celebration Workshop (April–December 2025)

Develop Workshop Agenda and Objectives
- Collaborate with FYBY participants and Consultants to design an agenda focused on progress review, achievement celebration, and Year Two planning.
- Establish clear objectives, such as collective reflection, showcasing participant success, and setting goals for the following year.
Organize Group Reflection Activities
- Create group activities encouraging participants to reflect on their experiences, share insights, and discuss successes and challenges.
- Use structured prompts and breakout groups to foster meaningful discussions and collective learning.
Celebrate Achievements and Recognize Contributions
- Dedicate time to recognize individual and group accomplishments with certificates, awards, or public acknowledgments.
- Highlight participant contributions and impactful moments to create a sense of achievement and community pride.
Plan for Year Two
- Coordinate a forward-looking session focused on goal-setting for the second year of FYBY, identifying specific objectives and action items.
Gather Workshop Feedback and Report
- Collect participant and stakeholder feedback to assess the workshop’s effectiveness and gather recommendations for improvement.
- Prepare a summary report outlining feedback, achievements, and future recommendations.
Deliverables:
- Workshop Agenda and Objectives: Agenda and objectives document.
  - Evidence: Shared workshop agenda and objectives document.
- Group Reflection Activity Summary: Summary of reflection activities and discussions.
  - Evidence: Reflection prompts, discussion notes, and feedback.
- Achievement Recognition: Documentation of participant recognition activities.
  - Evidence: Certificates, award announcements, and documentation of public acknowledgment.
- Workshop Feedback Summary: Collected feedback and assessment summary.
  - Evidence: Feedback forms, survey responses, and recommendations report.