Program Coordinator

Number of Openings: One (1)

Background/Context

The For Youth, By Youth (FYBY) movement is a youth-led initiative aimed at empowering young leaders to drive community, institutional, and societal transformation. Funded by the Mastercard Foundation, FYBY leverages the networks of the Talloires Network of Engaged Universities—a coalition dedicated to strengthening the civic roles of higher education institutions—paNhari, an organization that supports youth development and leadership, and the Next Generation Leaders (NGL) Alumni, a group of experienced youth leaders who actively contribute their insights and expertise to strengthen FYBY’s impact. Together, these critical stakeholders are building a collaborative environment where diverse voices worldwide engage in addressing urgent challenges through leadership, wellness, ethical AI, and participatory action research.

About the Role

The Program Coordinator will support the implementation of the For Youth, By Youth (FYBY) movement, focusing on mentorship, visibility, inclusivity, and effective communication with youth networks and NGL alumni. This position plays a critical role in planning and organizing public announcements, outreach sessions, and virtual workshops, while ensuring FYBY materials are accessible and engaging for all participants.

This role will be directly contracted and supervised by the paNhari team and involves close collaboration with the Talloires Network secretariat staff to ensure alignment with Mastercard Foundation values, emphasizing accessibility, inclusivity, and adaptability to meet evolving program needs.

As FYBY progresses, there may be adjustments in roles and responsibilities to meet the evolving needs of the program. Flexibility and adaptability are essential as we work together to uphold the FYBY mission and cultivate strong, impactful partnerships.

Timeline and LOE

The Program Coordinator role involves continuous engagement across all phases of the FYBY program. Estimated Level of Effort (LOE) is approximately 2 days (16 hours) per week throughout the year, increasing to 3–4 days (24–32 hours) per week during peak periods, including the orientation and recruitment phases and for coordinating youth network engagement and participant activities.

Note: A “day” is considered an 8-hour workday.

Roles and Responsibilities

1. Mentorship and Coaching

Schedule one-on-one mentorship sessions and monthly group mentorship circles, providing a platform for participants to share experiences, challenges, and progress.
Organize weekly or biweekly virtual office hours, allowing participants to connect with mentors for additional support.
Coordinate monthly thematic workshops and webinars featuring guest speakers on topics such as youth leadership, wellness, Ethical AI, and participatory action research.
Deliverables:
- At least 9 group mentorship sessions organized with participants and NGL alumni, focusing on shared learning and peer support.
- At least 9 office hours held over the course of the program year, offering participants drop-in access to mentors.

2. Visibility and Engagement

Collaborate with the Talloires Network secretariat and NGL alumni to ensure FYBY is consistently promoted across websites and social media.
Host and record virtual information sessions to inform potential participants about FYBY, making them available for on-demand access.
Deliverables:
- Recorded information sessions distributed across multiple platforms to increase program visibility and accessibility.

3. Managing NGL Alumni Consultants

Facilitate collaboration among consultants through regular virtual meetings to share insights, progress, and best practices.
Provide mentorship and peer collaboration opportunities for consultants to support professional development.
Deliverables
- Regular bi-weekly or monthly virtual meetings for consultants, fostering an environment of shared learning and teamwork.

4. Building Youth Network Connections

Develop and maintain a shared calendar with key events, deadlines, and engagement opportunities for partner youth networks.
Organize joint events and webinars with youth networks to boost FYBY visibility and promote applications.
Deliverables
- A shared calendar with key events and engagement opportunities with youth networks.
- At least three joint webinars or information sessions with youth networks to promote FYBY.

5. Phase-Specific Responsibilities

Task #2 – Phase 1: Launch and Preparation (October 1, 2024 – December 31, 2024)
- Public Announcements
  - Develop communication materials such as press releases, promotional videos, infographics, and flyers to announce the program.
- Deliverable:
  - Public Announcement Materials: A suite of communication materials, including press releases, promotional videos, infographics, and flyers.
Launch Webinars or Info Sessions
- Organize and record info sessions to provide an overview of FYBY and its benefits, accessible on-demand for interested applicants.
Task #3 – Phase 2: Cohort Recruitment, Selection, and Orientation (January 1, 2025 – March 31, 2025)
- Cohort Outreach and Recruitment
  - Collaborate with NGL alumni and consultants to create short testimonial videos to inspire applicants.
  - Schedule and host an online information session where consultants and alumni share experiences, answer questions, and motivate potential applicants.
- Deliverable
  - One online information session with NGL alumni and consultants, recorded and shared online.
  - Five promotional videos featuring consultants and alumni testimonials.
- Inclusivity and Accessibility Support
  - Arrange for translation and interpretation services, including sign language and document translation for participants requiring additional support.
- Deliverable
  - Translation and Interpretation Services: Provision of sign language interpretation and translation for relevant workshops and materials.
Task #4 – Phase 3: Public Scholarship, Assessment, and Reporting (April 1, 2025 – December 31, 2025)
- Individual and Collective Assessments
  - Prepare workshop materials, presentations, and guides for assessment and reflection workshops to support participant growth and planning for Year Two.
- Deliverable
  - Workshop Materials Prepared: Comprehensive materials for workshops, including presentations, guides, and discussion prompts.